Executive Coordinator (Part-time, 12-month contract)

Executive Coordinator (Part-time, 12-month contract)

London (hybrid working available - 1 day per week in office)

£14,000 – £16,000 per annum (£28,000 – £32,000 FTE)

Are you a highly organised, proactive professional looking for a varied and meaningful role supporting senior leadership? We’re looking for an Executive Coordinator to provide dedicated administrative support to the Chief Executive and wider team, ensuring smooth and efficient day-to-day operations.

This is a fantastic opportunity to join a small, purpose-driven not-for-profit organisation working on global issues that matter. You’ll play a central role in keeping things running seamlessly — from managing diaries and travel to supporting meetings, correspondence, and financial processes.

Key Responsibilities

• Executive Support – Manage the CEO’s diary, schedule meetings, and coordinate appointments. Prepare agendas, take minutes, and follow up on actions.
• Office Administration – Handle correspondence, draft and proofread communications, maintain internal documentation, and support the delivery of projects and initiatives.
• Financial Administration – Process invoices, monitor budgets, and assist with expenditure tracking and reporting.
• Travel Coordination – Organise travel arrangements and itineraries for the CEO and team, ensuring cost-effective and efficient planning.

About You

We’re looking for someone who is:

• Experienced in administration or coordination, ideally supporting senior management.
• Exceptionally organised and detail-oriented, able to juggle multiple priorities.
• A confident communicator with strong written and verbal skills.
• Proficient in Microsoft Office and collaboration tools.
• Discreet and professional when handling confidential information.

Desirable:

• Experience in financial or invoice administration.
• A background in a not-for-profit, membership, or professional association environment.
• An interest in sectors such as energy, policy, or transport.

If you thrive in a supportive, mission-led environment and enjoy ensuring everything runs smoothly behind the scenes, we’d love to hear from you.

Application deadline is 5pm on the 31st of October.